SRFU MEMBERSHIP

The information below sets out how Higher Education Institution (HEI) Rugby Clubs become members of both the Students’ Rugby Football Union (SRFU) and the Rugby Football Union (RFU) as either voting or non-voting members. Membership to both bodies is required for student club teams to be entered into British Universities and Colleges Sport (BUCS),  London Universities Sport Leagues (LUSL) and National Association of Medical Schools (NAMS) Rugby Union competitions (XV & 7s) .


To become an affiliated member of both the SRFU and RFU your HEI and Rugby Club(s) must meet the criteria set out below.

Joining is a two-step process:

The deadlines for affiliation are: 24th September for BUCS/LUSL and 8th October for NAMS.

Looking for more information? 

Click here for membership criteria

Click here for FAQs

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STEP 01.

COMPLETE THE SRFU REGISTRATION FORM

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STEP 02.

UPDATE YOUR INFO ON THE RFU GAME MANAGEMENT SYSTEM

MEMBERSHIP CRITERIA

1.5 SRFU Member Representation


In accordance with the Articles of Association, each member is required to declare two member representatives each year.

  • One representative must be a Student Rugby Club(s) Committee member or nominee
  • One representative must be a member of staff from the sports department, students’ union or athletic union.
Member representatives must be confirmed annually - failure to do so will lead to suspension of the Member until the representatives are declared. SRFU cannot be held responsible where an institution has failed to keep their details up to date.




1.4 Existing Members


All HEIs are required to confirm their membership(s) annually with the SRFU by completing the documents below:

In turn, the SRFU will confirm with the RFU Governance committee which members meet the criteria of full RFU voting or non-voting membership.




1.3 Applying to become a new member


The application process to become a new member will require approval from the Trustee Board with the completion of a membership application form. Once all requirements of membership are met, the new member will be voted in by an existing member vote at the next AGM. Where an application is made mid-season, the new member may be provisionally approved by the Trustee Board pending a formal vote at the next AGM




1.2.2 Student Rugby Club Responsibilities


Number of fixtures: To gain and maintain membership the member club must complete a minimum of 8 competitive fixtures at a first team level (Men’s or Women’s). Note your clubs will need to play 12 fixtures to qualify for RFU voting membership. Game Management System: The Rugby Club must update it club profile with Key Contacts prior to commencing the competitive season. Comply with RFU Regulation 9: Work with your institution to ensure the Club complies with Regulation 9. Headcase: Commit to all players and support staff/volunteers completing the HEADCASE module. Also be able to provide evidence of completion if requested.




1.2.1 Higher Education Institution Responsibilities


HEI Rugby Club(s) should be an affiliated student group(s) of a Higher Education Institution where the delegated responsibility sits with one identified areas of the institution in section 1.1. HEI’s can have more than one Rugby Club member to represent different facets of the respective university:

  • Main Campus
  • Medics/other faculty
  • Satellite Campus
Membership to the SRFU is predicated on meeting the following criteria: Facilities: The institution provides access to suitable facilities for training and any BUCS, LUSL or NAMS competitions which they have entered which require them to host fixtures. Key Contacts: Have at least one staff member assigned as a central point of contact for discipline matter who has the capacity to follow up on student conduct matters. Any central point(s) of contact must also be registered as a ‘staff contact’ on both GMS and the SRFU annual registration and will be acknowledged by SRFU as responsible for all Rugby Union matters relating to the institution, for example Discipline, Ticket disputes and Grant Applications. SRFU cannot be held responsible where an institution has failed to keep their details up to date on GMS. Insurance: Institutions are responsible for the provision of appropriate insurance cover for their representative teams in all rugby competitions. By entering any BUCS, LUSL or NAMS competitions an institution is agreeing to this requirement and indicating they are insured with an active policy. Player Safety: Support the Rugby Club meet the requirements linked to Regulation 9 click here and any related Minimum Operating Standards set by the RFU. Rugby Union Activity Return: Complete the annual activity return for rugby at your institution (number of teams, fixtures, leagues played in, participation rugby programmes)




1.1 Who can join the SRFU as a Member?


Membership is open to English Higher Education Institutions that are registered with the Office for Students and have affiliated University Rugby Club(s) where the responsibility for rugby union is delegated to one of the following areas of a HEI:

  • Students’ Union
  • Athletic Union
  • University Sports Department




1.6 SRFU Membership Fee


The cost to register with the SRFU is currently free of charge.




1.7 SRFU Membership Benefits


  • Eligible to enter BUCS, LUSL or NAMS domestic competitions
  • Permission to tour/complete fixtures abroad
  • Access to SRFU Grant development funding
  • Access to RFU Rugby development funding opportunities
  • Access to university specific rugby club development resources including conference and online seminar support
  • Student leadership and development opportunities.
  • Entry into England Rugby Ticket Ballot (RFU Voting Club Members)
  • RFU and University specific communications throughout the season




1.8 How long does membership last and how is it renewed?


Membership to the SRFU is annual and needs to be renewed every season. The date for registration will vary each season and be communicated on an annual basis. University Rugby Clubs are unable to participate in BUCS, LUSL or NAMS competitions (XV & 7s) until membership is complete.




1.9 Suspension or Termination of SRFU Membership


A HEI Rugby Club(s) shall be liable to suspension or termination of its membership or privileges as the SRFU Governance Committee may determine if it should fail to satisfy the criteria and conditions of membership set out above, or fails to provide evidence to the satisfaction of the SRFU Governance Committee that it meets the criteria and conditions of membership set out above.




1.10 Member misconduct or bring the game into disrepute


Both the HEI and club(s) shall be responsible for ensuring that its student-athletes, officials and all persons purporting to be its supporters or followers conduct themselves in an orderly fashion whilst attending or taking part in Rugby Union activity on and off the field of play. They shall also be responsible for ensuring that its student-athletes, officials and all persons purporting to be its representatives do not conduct themselves in a way, or print/have published any material, which will bring the game into disrepute, including on social media platforms.




1.11 Non-Voting membership


Non-voting membership is open to Student Rugby Clubs that are play in RFU Community Leagues as their primary competition. These clubs are still required to meet reg 1.1.




1.12 Who cannot become a member of the SRFU?


Other education related institution (College & Schools) and non-student Rugby Clubs. Student Groups that are not recognised by their institution under reg 1.1. For instance, a collective of students from a satellite campus who form a team and enter local RFU merit leagues or play in university intramural leagues.





 

FAQs

1.5 SRFU Member Representation


In accordance with the Articles of Association, each member is required to declare two member representatives each year.

  • One representative must be a Student Rugby Club(s) Committee member or nominee
  • One representative must be a member of staff from the sports department, students’ union or athletic union.
Member representatives must be confirmed annually - failure to do so will lead to suspension of the Member until the representatives are declared. SRFU cannot be held responsible where an institution has failed to keep their details up to date.




1.4 Existing Members


All HEIs are required to confirm their membership(s) annually with the SRFU by completing the documents below:

In turn, the SRFU will confirm with the RFU Governance committee which members meet the criteria of full RFU voting or non-voting membership.




1.3 Applying to become a new member


The application process to become a new member will require approval from the Trustee Board with the completion of a membership application form. Once all requirements of membership are met, the new member will be voted in by an existing member vote at the next AGM. Where an application is made mid-season, the new member may be provisionally approved by the Trustee Board pending a formal vote at the next AGM




1.2.2 Student Rugby Club Responsibilities


Number of fixtures: To gain and maintain membership the member club must complete a minimum of 8 competitive fixtures at a first team level (Men’s or Women’s). Note your clubs will need to play 12 fixtures to qualify for RFU voting membership. Game Management System: The Rugby Club must update it club profile with Key Contacts prior to commencing the competitive season. Comply with RFU Regulation 9: Work with your institution to ensure the Club complies with Regulation 9. Headcase: Commit to all players and support staff/volunteers completing the HEADCASE module. Also be able to provide evidence of completion if requested.




1.2.1 Higher Education Institution Responsibilities


HEI Rugby Club(s) should be an affiliated student group(s) of a Higher Education Institution where the delegated responsibility sits with one identified areas of the institution in section 1.1. HEI’s can have more than one Rugby Club member to represent different facets of the respective university:

  • Main Campus
  • Medics/other faculty
  • Satellite Campus
Membership to the SRFU is predicated on meeting the following criteria: Facilities: The institution provides access to suitable facilities for training and any BUCS, LUSL or NAMS competitions which they have entered which require them to host fixtures. Key Contacts: Have at least one staff member assigned as a central point of contact for discipline matter who has the capacity to follow up on student conduct matters. Any central point(s) of contact must also be registered as a ‘staff contact’ on both GMS and the SRFU annual registration and will be acknowledged by SRFU as responsible for all Rugby Union matters relating to the institution, for example Discipline, Ticket disputes and Grant Applications. SRFU cannot be held responsible where an institution has failed to keep their details up to date on GMS. Insurance: Institutions are responsible for the provision of appropriate insurance cover for their representative teams in all rugby competitions. By entering any BUCS, LUSL or NAMS competitions an institution is agreeing to this requirement and indicating they are insured with an active policy. Player Safety: Support the Rugby Club meet the requirements linked to Regulation 9 click here and any related Minimum Operating Standards set by the RFU. Rugby Union Activity Return: Complete the annual activity return for rugby at your institution (number of teams, fixtures, leagues played in, participation rugby programmes)




1.1 Who can join the SRFU as a Member?


Membership is open to English Higher Education Institutions that are registered with the Office for Students and have affiliated University Rugby Club(s) where the responsibility for rugby union is delegated to one of the following areas of a HEI:

  • Students’ Union
  • Athletic Union
  • University Sports Department




1.6 SRFU Membership Fee


The cost to register with the SRFU is currently free of charge.




1.7 SRFU Membership Benefits


  • Eligible to enter BUCS, LUSL or NAMS domestic competitions
  • Permission to tour/complete fixtures abroad
  • Access to SRFU Grant development funding
  • Access to RFU Rugby development funding opportunities
  • Access to university specific rugby club development resources including conference and online seminar support
  • Student leadership and development opportunities.
  • Entry into England Rugby Ticket Ballot (RFU Voting Club Members)
  • RFU and University specific communications throughout the season




1.8 How long does membership last and how is it renewed?


Membership to the SRFU is annual and needs to be renewed every season. The date for registration will vary each season and be communicated on an annual basis. University Rugby Clubs are unable to participate in BUCS, LUSL or NAMS competitions (XV & 7s) until membership is complete.




1.9 Suspension or Termination of SRFU Membership


A HEI Rugby Club(s) shall be liable to suspension or termination of its membership or privileges as the SRFU Governance Committee may determine if it should fail to satisfy the criteria and conditions of membership set out above, or fails to provide evidence to the satisfaction of the SRFU Governance Committee that it meets the criteria and conditions of membership set out above.




1.10 Member misconduct or bring the game into disrepute


Both the HEI and club(s) shall be responsible for ensuring that its student-athletes, officials and all persons purporting to be its supporters or followers conduct themselves in an orderly fashion whilst attending or taking part in Rugby Union activity on and off the field of play. They shall also be responsible for ensuring that its student-athletes, officials and all persons purporting to be its representatives do not conduct themselves in a way, or print/have published any material, which will bring the game into disrepute, including on social media platforms.




1.11 Non-Voting membership


Non-voting membership is open to Student Rugby Clubs that are play in RFU Community Leagues as their primary competition. These clubs are still required to meet reg 1.1.




1.12 Who cannot become a member of the SRFU?


Other education related institution (College & Schools) and non-student Rugby Clubs. Student Groups that are not recognised by their institution under reg 1.1. For instance, a collective of students from a satellite campus who form a team and enter local RFU merit leagues or play in university intramural leagues.